Advantages and Disadvantages of BYOD – Bringing Your Own Device
With the advancements in technologies, today it is possible to have employees working for you from any part of the city, country or world. The large digital screens have given us the ability to access the right people for the job without even creating a specific work environment for them. But, when you hire a digital workforce, it becomes essential to ensure the desired hardware for their work, irrespective of whether they are working onsite or off.
Being the business owner, it is your responsibility to decide whether your company will be offering computers to the workers or they will be using their own systems. Now, it may appear a little difficult to decide for the beginners. Well, everything has its own pros and cons in life. Below we have highlighted a few facts about this concept to ease your decision-making process.
Advantages of BYOD
When you allow your workforce to use their own computers for the job, you naturally save more on your limited budget. It can be a nice option for beginners in the business industry as they need to be very careful before spending any extra money. The money saved with BYOD can be further utilized to manage a few other business expenses. Well, when your company is at the growth stage, there is no shame in using such tactics to save money.
You might be aware of the pain associated with shipping times. It may seem easier to place orders online, but when packages get lost in between, suffer delays due to poor weather conditions; it becomes difficult to wait so long. On the other side, if your new employee already has a ready to work device with him, it is possible to assign some work immediately. You will never suffer any downtime or unnecessary delays in work. BOYD systems lack downtime to start the work and can help you compete with the fast-paced world.
Disadvantages of BYOD
The requirement of Legal-Use Proficiency
The important fact to understand at this point is that even if you have legal access to certain software, it clearly doesn’t mean that you are legally allowed to use it.
We have a common habit of checking the terms of conditions sections while downloading a new app or software without even reading the lengthy description. This is the most harmful thing to do in today’s digital world, especially the tough agreements followed in the business industry. When you click the “I Agree” part without even realizing to what you are agreeing, it could end up breaking the law.
You might have heard about the usage policies of the software, but you may have hardly processed the idea in your mind. Few terms and conditions are very obvious such as users can access the software only on one or two computers simultaneously. Few others are little complicated like the software is intended to use only within a commercial or business facility.
When you do not have legal rights on what your employees can legally install and use on their systems, it becomes difficult to ensure that everyone in the work premises is using the correct set of tools with the desired set of permissions. The chances are that they do not have a license to use the software for business or commercial purpose. At the same time, it is really difficult and time consuming for every worker to go through the extensive software agreements while using any software.
What kind of systems you are using to execute work at the office? Are they Microsoft PCs or the Mac systems? It is truly your personal preferences, but it is important to understand that a few software tools are designed to work specifically on certain operating systems.
While hiring an employee to handle business-related tasks, most of the employees forget to check what kind of laptop they have; whether it is the right choice to complete the task or not. If anyone important tool becomes incompatible with the employee’s laptop, it can create trouble in work at a later stage. Although most of the software and applications these days come with cloud-based versions; it means they can be directly used from web browsers. However, you have to be more careful if you are using some OS specific versions to handle some important tasks.
When workers are using their own devices to handle job responsibilities, you cannot always have a security check about which device is being used. Moreover, not all the employees are ready to spend a huge amount to buy a new laptop just to meet the new job requirements. If you are not able to find an alternative on time, the chances are that you may lose a great candidate.
Repair and replacements
The biggest trouble for business professionals is to handle the crunch time. Think of a scenario when loads of deadlines are coming closer, and you want your teams to work overtime. But in the meanwhile, a person spills coffee on the keyboard. It’s the most complicated situation. Now you don’t know where they will go to get the problem fixed. Whether they are able to bear the cost of repair and what if the system data cannot be saved or data is lost, or data is stolen by the cyber criminals.
Only the one who has gone through the situation can understand the pain and frustration behind it. When your employees have their own tech equipment, they are responsible for all the urgent repairs and replacements. When something stops working, especially in the over-busy hours; the cost and time of repair become the major trouble. And in case if you step ahead to help out one person in case of emergency, there will be a long list of team members who will expect the same from you.
When the business owner has no control over what kind of system the employee is using, there is no way to control what kind of company files he has access to. Even if you follow strict control procedures, there is no way to control this issue. You cannot determine what has been copied or downloaded without your permission.
When you provide devices from the company end to the workers, it is possible to mitigate the risk of data security, ransomware, adware infections, or other malware. Adequate device access setup can help you lock down the company files from remote locations as well.
Whether you are planning to use BYOD systems or think of providing your own systems to the employees, both have their own pros and cons. It is up to you to decide which situation is more favourable for your business. In case if you have enough budgets to get new tech equipment for the entire team, it may help to mitigate several risks, but if you don’t, there are several reasons to worry about.
The best idea is to discuss the issue with your team and make informed decisions. When you know the exact requirements of your system, it is easier to choose the right options for work.