5 Reasons Why Server-based Printing is the Way to Go
In the past, server-based printing was only accessible to organizations with assigned technical staff. Because of the complexity of the procedure, technological know-how is required. Then again, as the years go by, the technology has become simpler to use and manage. Now, even home offices and small businesses can use the technology.
Aside from convenience, there are several unique advantages of server-based printers compared to traditional 1-computer, 1-printer set-up. With easy access and calibrated printing capabilities, the print server has undoubtedly gone a very long way.
What Is Server-Based Printing?
With server-based printing, one computer or laptop can share more than one printer over an Ethernet data network or a standard Wi-Fi. Once a user prints a file using his computer, the print server software bundles the printing request as a single job and sends the file to the printer.
Every printing job is considered a separate, sole entity, eliminating the risk of printing mix-ups. If printers are busy, the printing task is sent to a holding queue, waiting for their turn. This is very different from non-network printing, a set-up where each computer should have a separate printer connected to it by a USB or a similar kind of cable.
Why Server-based Printing is better
Printing Quality and Speed
For small offices, it’s cost-effective to forego buying a printer for each PC user and instead, buy one faster printer with excellent printing quality. The great thing about networked printers is that they don’t have speed penalties as opposed to local port printing.
In the latter, other users should wait for the current user to finish printing before they can proceed. Everyone in the office benefits from faster turnaround time and better printing quality.
Save on Space
This is especially beneficial for offices with smaller space. Instead of using the space for printers, the freed up space can be utilized for another employee or for a free communal space that everyone can enjoy.
Aside from that, networking using Wi-Fi allows flexibility in connecting to shared printers. Besides, the office printer is quite noisy when printing, so it can be transferred and set up in a separate room.
Server-based printers allow a user to connect to more than one printer, with each one fit for the task at hand. A black and white high-output printer is set for most of the office’s printing needs, while a second printer can be used to print high-quality colored materials. It is reserved for small jobs, on-hold printing jobs while the main printer is busy, and for marketing materials.
Aside from traditional computers, advance Wi-Fi networked printers can easily accommodate gadgets and mobile devices like tablet computers and smartphones. The good thing about it is that the protocol for Wi-Fi automatically connects to these portable devices the moment they are in the Wi-Fi router or printer’s range. They also immediately disconnect as soon as these devices go out of range.
Different software applications can help you manage your printer. One of these is Brooksnet print server software. Their software is best for small, medium, or large-scaled businesses and enterprises. They offer solutions that can ultimately simplify support, management, and maintenance of printer drivers. Aside from that, the software can help users oversee the status of the printer and set-up access permissions for various authorized PC users.
Contact Brooksnet today and start streamlining printing tasks for the company. Businesses can take advantage of the 21-day free trial version of their software so that they can decide to make a purchase only after the advantages of server-based printing are proven.